Map the decisions the system supports
Begin with the questions that project and programme teams need to answer, then identify the information required.
Understand field reporting
Consider who collects the information, where it is collected, and how connectivity and review requirements affect the workflow.
Establish a shared information structure
Agree project identifiers, roles, reporting periods, and definitions so that reports can be interpreted consistently.
Plan for change
Assign responsibility for maintaining requirements, supporting users, and reviewing reports as the project develops.